*Disclaimer: Some of the links in this blog are affiliate links, meaning, at no additional cost to you, Dynadot may earn a commission if you click through and make a purchase.
Managing a team of any size is no easy task, let alone remotely. While remote work allows for flexibility, it also calls for more organization and communication among team members. When your employees are not on the same page, it can be detrimental to productivity and prevent the team from meeting essential deadlines. How can you reduce the room for error and ensure that your business runs smoothly? Here are five ways your remote team can collaborate more effectively:
1. Maintain a Company Calendar
A company calendar can reduce any confusion about scheduled meetings or events and keep track of when your colleagues are in or out of the office. Larger company events are also easier to plan when you can get a better idea of when everyone is available. Your colleagues will also have a better idea of when to schedule time off, as they can check the calendar to ensure that their absence won't conflict with any significant work events. It's also handy for you and your HR team to keep track of sick leave or paid time off.
2. Create a Shared Company Drive
Searching for a specific file among dozens of people can be extremely frustrating, which is why creating a shared company drive can make data sharing more efficient. With all your data in one convenient location that can be accessed by all employees, your team can spend less time tracking down files and more time completing projects. If an employee leaves the company, you'll easily be able to take on any tasks they left behind with access to all of their files.
3. Streamline Company Communication Channels
When each team member uses a different messaging platform to contact you, it can lead to confusion and loss of information. Instead of having to check different channels, streamline your team's communications to one app or platform. Contacting an individual colleague or a specific group is made simple, without the complication of having to download a new program just to have a meeting.
4. Use Real-Time Collaboration Tools
Sending documents back and forth for edits creates unnecessary delays for deadlines. Programs that allow you to collaborate in real-time can be a huge time-saver, and they reduce the wait time for each of your team members to add feedback to a document. When you work in real-time, you can implement suggestions immediately and create content that has the confidence of your entire team.
5. Double Down on Account Security
Digital security is more important than ever. The last thing you need is someone hacking into your company's data and taking information that puts your customers and employees at risk. Take extra precautions to ensure that sensitive information stays out of the wrong hands by ensuring that any critical login information or confidential data is stored in a secure location.
One of the best set of apps for managing any team is G Suite. With products like Gmail, Google Calendar, Hangouts Chat, Google Drive, Google Docs, and more, you can effectively collaborate from any device in real-time. Since all of G Suite's apps are connected, you can seamlessly transfer information between apps. Additionally, G Suite provides proactive security tools that prevent threats before they happen, keeping your company documents out of the wrong hands. Try out G Suite for free for 14 days and watch your team's productivity soar!